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Operations Coordinator 

 

About InclusionVentures

InclusionVentures helps organizations bring out the best in their people so that, together, they can bring their world-changing ideas to life. We are a boutique consulting firm focused on identifying the most effective and scalable ways to make inclusion the norm through organizations’ workforce, work culture, and work products and services. 

 

InclusionVentures has a small but mighty team that is growing quickly and is looking to continue making a big impact and, dare we hope, a better world. Our company turns five-years-old the end of the year and is proud to have worked with over 75 startups, tech companies, foundations, and innovative organizations. Learn more about what we do.

 

The opportunity

InclusionVentures is growing! We are hiring an Operations Coordinator, a key role that will support the overall functioning of the organization. Your primary responsibility will be to make things flow smoothly and timely behind the scenes to increase the team’s efficiency. This is a contractor role with the opportunity to grow into a full-time hire. 

 

We’re looking for you if people know you to be: an effective communicator, ridiculously responsive, a problem-solver, able to foreshadow and be several steps ahead, and an organized planner. This is a compelling role for someone who enjoys a fast-paced environment, effectively balances multiple projects at once, thrives when helping others do their best work, and is passionate about making inclusion the norm.

 

This is a great opportunity to join a growing company. We understand that some applicants will be stronger in certain elements of this role than in other areas. Don’t let that stop you from applying! We are committed to your development and growth. 

 

Your Charge

The Operations Coordinator will work closely with our operations leader. In this role, you will have the opportunity to own and/or support several operations workstreams:

 

    • People operations. Help to keep things running smoothly for the team and contractors.
      • Coordinate logistics and communication for the NIET (Norm Inclusion Extended Team) program including recruitment, selection, training, and project staffing.
      • Onboard new contractors and manage paperwork (i.e., contracts, NDAs, and 1099s).
      • Support with payroll and benefits tasks as needed.
      • Support with talent planning and hiring tasks as needed.
      • Coordinate and book travel for the team as needed.
    • Bookkeeping. Support processing and tracking of company finances.
      • Send, track, and follow up on invoices (Quickbooks and PayPal).
      • Process vendor and contractor payments (Expensify and Bill Pay).
      • Process team and contractor expense reports (Expensify).
      • Update trackers on a weekly basis.
      • Coordinate with our external bookkeepers and accountants as needed.

 

  • Business operations. Provide behind-the-scenes support to the team and help move tasks forward in a timely manner, including but not limited to:

 

    • Help to create and implement new systems as needed. Past systems have included creating trackers, expense reimbursement, and others.
    • Create and track new client contracts and help with client onboarding.
    • Assist with communications, operations, and logistics for events.
    • Create project plans (e.g., events, new system rollout) and convert them into templates as needed. 
    • Manage content publishing (e.g., newsletter, social media). Note: You will not be responsible for creating the content, just editing, formatting, and publishing.
    • Make occasional website updates (Flywheel, Unyson, WordPress).

 

A successful candidate is

  • A project manager. They are a self-starter able to balance multiple competing needs and priorities. They can manage up and laterally to ensure things get done smoothly, accurately, and in a timely manner.
  • Detail-oriented. They complete their work with a high degree of accuracy while also meeting deadlines. They double-check their work before sending. They love details!
  • A quick learner. They are able to learn and apply new things quickly in a fast-paced environment and adapt well to changes as the organization grows and evolves.
  • An effective communicator. They are a clear, concise writer. They are able to request, capture, and connect information from various sources and at various times to inform their work.
  • Growing in their knowledge and experience in diversity, equity, inclusion, & belonging: They have a passion for our work around creating inclusive, diverse, equitable, and innovative organizations. They also have a commitment to continuous learning and are excited and willing to learn more in this area. 

 

Other things to know

  • This starts as a contractor position with a monthly retainer. After an initial trial period, with joint agreement, there will be opportunities to join the team full time. Salary will be in the mid-high 50s.
  • We are committed to building a diverse and inclusive team that reflects our values and our work. It is our aim to practice what we believe in every interaction. As such, we continuously push ourselves and each other to challenge our beliefs and thinking. InclusionVentures is an equal opportunity employer. We are especially excited about applications from people who intrinsically understand the challenges of people often underrepresented in the workplace.
  • We are a small and mighty team of 6 full-time staff. We are in high demand and are actively expanding our reach, which means we must be agile, nimble, and exhibit a growth mindset.
  • We have team members in the Bay Area, Texas, and on the East Coast. We all travel regularly to client sites for engagements, though minimal travel is expected in this role.
  • This role is virtual. We are open to applicants from across the United States able and willing to support a team in multiple time zones. 

 

How to apply

To apply, please send the following to grow@inclusionventures.com. The position will remain open until filled, though we encourage you to apply as soon as possible.

  • Resume 
  • Cover Letter
  • Please include “Operations Coordinator” in the subject line.
  • Note: While we appreciate transparency, please do not include compensation history in your cover letter. We want to compensate you fairly for the role, not based on your compensation history, as part of our efforts to create as inclusive of a hiring process as possible.